“CoP-SL Sharing Session
on “10 Ways to Kill
Yourself Doing
Service-Learning”
and Kickoff Meeting
for 2016-19”

Facilitator: Grace Ngai(COMP)
Date:10 March 2017
Time:3:30pm-5:00pm
Venue:TU411

Enrol Now
 

osl
 
Image1b2
Image1b3
Image1b4

 

FAQs For Staff
 
On OSL's roles and responsibility
On funding
On subject development
On student assessment
On risk management
On other resources for staff



On OSL's roles and responsibility

 
Question 1:

What are the roles and responsibility of OSL vis-a-vis other SL-related PolyU committees on the implementation of SL Requirement?

 
Answer:

Committee on General University Requirements (CoGUR)

To be responsible to the Academic Planning Committee for the development and implementation of GUR subjects
To endorse, monitor and review these subjects on offer, including their quality and implementation.
   

Sub-committee on Service-Learning Subjects (SCSLS)

To be responsible to CoGUR
To consider and to recommend to CoGUR subjects to be offered under the SLR
To monitor and review the SL subjects on offer, including their quality and implementation.
   

Office of Service-Learning (OSL)

To provide professional and executive support to SCSLS:-
 
- To implement the policies and guidelines laid down by SCSLS/CoGUR on quality assurance of SL subjects
- To facilitate and support the call for, and the vetting of, subject proposals
- To coordinate the offering of SL subjects in each semester.

 

 
 
   
Question 2:

What are the roles and responsibility of OSL vis-a-vis the Committee on PolyU Community Service Fund on funding for SL?

 
Answer:

Committee on PolyU Community Service Fund (CoCSF)

To oversee the use, execution and administration of the Community Service Fund
To make the funding decisions on applications.
   

To provide professional and executive support to CoCSF:-

To facilitate and support the call for, and the vetting of, funding applications
To monitor the progress of approved projects
To liaise with applicants, project leaders, Alumni Affairs and Development Office (AADO) and Finance Office (FO)
To draft proposals for funding support from external donors.
 
 

On Funding

 
Question 3:

Is there any funding support from the University for running SL subjects?

 
Answer:

Service-Learning subjects are funded by the University and the money will be allocated to the one-line budget of the subject offering departments each year. In view of their unique nature, SL subjects are getting higher funding support than normal GUR subjects, so as to cover the extra costs required in carrying out the subject-related service projects. For 2015/16, GUR SL subjects are funded at the rate of $2,630 per student credit, which is $980 more than other GUR subjects. DSR SL subjects are getting an extra of $980 per student credit on top of the normal teaching rate.

 
Question 4:

How can the funds allocated to SL subjects be used?

 
Answer:

The funds allocated to SL subjects are to be used on subject-related expenses only, including both the teaching and project components of the subject. In order to facilitate the smooth running of SL subjects and the related service projects, faculty/schools are allowed to have the flexibility in using the funding to hire part-time staff to supervise students in service projects if necessary. They can also collaborate with OSL or outside organizations in sharing out some of the training or project supervision work.

 
Question 5:

Are there any other funding sources to support servicing initiatives by staff, e.g. offshore SL projects or activities?

 
Answer:

Yes. The PolyU Community Service Fund (CSF) was set up to support servicing initiatives, both local and offshore, by PolyU staff and students. There are other funding opportunities and the latest information can be found HERE.

 
 

On subject development

 
Question 6:

Are there any guidelines for SL subject development?

 
Answer:

You are strongly recommended to get started by reading the “Guidelines for Subject Development”. Please feel free to discuss your ideas with your OSL Faculty Liaison Officer. There are workshops jointly organized by OSL and Educational Development Centre (EDC) on the topic of developing SL subject proposals. Please watch out for notices.

 
   
Question 7:

Who approves SL subject proposals?

 
Answer:

The Sub-committee on Service-Learning Subjects considers and recommends SL subject proposals to the Committee on General University Requirements (CoGUR). CoGUR then endorses and recommends SL subject proposals to the Senate for implementation approval.

 
   
Question 8:

When is the next call for SL subject proposals?

 
Answer:

The Committee on General University Requirements calls for SL subject proposals from time to time. Please click here for details.

 
   
Question 9:

Is there a template SL syllabus that staff can make reference to when proposing a subject?

 
Answer:

Yes. Please contact your OSL Faculty Liaison Officer.

 
 

On student assessment

 
Question 10:

How should a SL subject be assessed?

 
Answer:

Given the large number and variety of credit-bearing SL subjects offered by different departments and the large number of staff involved in teaching and assessing students in those subjects, there is a strong need to ensure that: 

There  is consistency in the criteria and standards for assessing students’ performance to maintain parity and fairness in grading across different SL subjects;
All the common intended learning outcomes of SL subjects are properly assessed and students’ attainment of those outcomes are reflected in the overall subject grade awarded.

Please click here for details on PolyU’s General Assessment Regulations as applied to SL subjects, and a set of sample rubrics for assessing students’ achievement with regard to the four common learning outcomes of SL subjects.
 
 

On risk management

 
Question 11:

How to manage the potential risks involved in SL projects?

 
Answer:

SL subjects/projects involve out-of-classroom activities in different settings and places. PolyU staff, students and the related parties such as the service recipients may be exposed to risky situations that warrant special attention.

Please refer to the Risk Management Handbook, which aims to provide the SL subject/project leaders essential information and resources on risk management of SL activities. It helps the SL subject/project leaders to draw up a practical and effective risk management plan.

 
 

On other resources for staff

 
Question 12:

Does OSL offer other references and resources for SL subject teachers?

 
Answer:

Yes. We have a SL Handbook and other resources for colleagues. Please check out the resources for staff at the SL@PolyU website here.


 
Question 13:

Whom should I contact if I have further questions?

 
Answer:

Please click here for our contact info.